记录保留

The following Registrar Retention Schedule was created in January, 2021 as a temporary 直到科罗拉多高等教育计划最终确定. 大学 Archives is the official repository for 大学 records of lasting importance, and this 保留 schedule might not include general records that are typically accepted 由大学档案馆提供. 下列记录须经档案审查 permanent 保留: Constitutions and Bylaws; Meeting Minutes and Proceedings; Reports of units and committees; Correspondence including e邮件 of college deans, program heads, and senior administrators; Administrative files of college deans, program heads, and senior administrators; Architectural drawings and plans; 校园地图s; All publications, Newsletters, and Booklets created by UNC; Annual financial reports; 认证 reports and supporting documents; Audiovisual material (film and audio recordings) created by campus entities; Posters and brochures created by UNC.  进一步的信息 可在 http://archives.colorado.gov/records-management/state-agency-records-management 

不清除正在进行的索赔和诉讼的记录.

• 成绩单

  Documents academic performance of all levels of students enrolled in classes at the 大学. 成绩单 capture grades from any course(s) published in the UNC catalog. 这些学生可能是上大学的高中生
  课程，本科生或研究生. 成绩单包括:所修课程 按学生和期末成绩. 

  1976年后书记官长办公室，1976年以前的档案

  将正式副本永久保存在注册办公室

• 记录订单

  Documents official 请求s (form or letter) from students for transcripts of various 来自大学的记录. 联邦法律要求书面授权的成绩单 请求. 当学生填写申请表或写一封信时，这就起到了 要求领取或邮寄该学生的成绩单副本. 该系列 还包括成绩单持有或产权负担的授权.

  司法常务官办公室

  保留至提交日期后一(1)年，然后销毁. 如果持有或妨碍 has been authorized for the transcript, retain the authorization for the hold until 一(1)年后释放，然后销毁.

• 当然花名册

  Documents the names of students officially enrolled in a course, and is used for registration 统计报告. 包含学生姓名，课程编号和教授的列表 name

  司法常务官办公室

  保存一年，然后销毁.

• 课程成绩

  Documents final grades awarded by instructors and serves as the basis for students’ 官方学习成绩. May include student names and student ID numbers; course titles and numbers; sections; grades awarded; grade changes. 的官方记录 学生的成绩是“成绩单”."

  当然系

  被部门保留3年，然后销毁.

• FERPA释放 

  文件学生要求披露或不披露的信息. 例子 include non-disclosure of directory information; waivers of rights of
  access to letters of recommendation; and authorizations for records disclosure. 访问 to the affected records is generally restricted per the Family Educational Rights 和隐私法(FERPA). 该要求可连同受影响记录的副本一并提交。 或相关的通信. May contain: completed 请求/waiver form; copy of affected record; related correspondence. 注意:撤销豁免的学生可能不会看到 letters of recommendation submitted during the time waivers were in force, per FERPA.

  司法常务官办公室

  保留 请求s for non-disclosure of directory information until one (1) year after 终止请求，然后销毁. 在合同终止时保留所有其他文件
  同意或受影响时记录销毁，则销毁

• 第三方成绩单订单

  第三方机构要求学生成绩单的正式请求

  司法常务官办公室

  保留至提交日期后一(1)年，然后销毁. 如果持有或妨碍 has been authorized for the transcript, retain the authorization for the hold until 一(1)年后释放，然后销毁.

• 文化/奖学金版本

  Releases that share specific student record information to a sponsoring person or 机构

  司法常务官办公室

  保留至提交日期后一(1)年，然后销毁.

• 更换职系表格

  Student completed form 请求ing that the grade replacement policy be applied to 一个特定的课程

  司法常务官办公室

  保留 until five (5) years after graduation or last date of attendance, 然后摧毁.

• 先前学习学分

  A form 请求ing a student be granted credit for completing a higher level foreign 语言课程

  司法常务官办公室

  保留 until five (5) years after graduation or last date of attendance, 然后摧毁.

• 留校察看/悬浮液

  Contains documentation of disciplinary actions against 大学 students due to 不及格.

  司法常务官办公室

  永久保留在注册办公室

• 进行停业/驱逐

  Contains documentation of disciplinary actions against 大学 students due to 违反学术诚信准则.

  教务长

  保留 files documenting academic-integrity-code-violation (with sanctions) or other 解雇/永久驱逐. 保留其他文件至三(3)年后
  graduation or last date of attendance or until three (3) years after all sanctions 已经满足了，哪个更长久，然后毁灭.

• 存款传送 

  追踪以现金或支票购买成绩单的付款情况

  司法常务官办公室

  保留三(3)年然后销毁

• 个人资料更改表格

  Form documenting changes to student name (legal and preferred), gender, marital status, 地址，联系方式，社保号码，出生日期

  司法常务官办公室

  将正式副本永久保存在注册办公室

• 免税政策

  形式, statements, and documentation related to students asking for exemptions from 大学政策

  司法常务官办公室

  保留 until five (5) years after graduation or last date of attendance, 然后摧毁.

• 住院医生实习期

  形式 and documentation related to students demonstrating state residency for tuition 目的 

  司法常务官办公室

  保留 until five (5) years after graduation or last date of attendance, 然后摧毁.

• 主要/次要的更改

  记录学生主修和/或辅修课程的变更

  司法常务官办公室

  保留 until five (5) years after graduation or last date of attendance, 然后摧毁.

• 认证声明

  更改学生证书课程的文件

  司法常务官办公室

  保留 until five (5) years after certificate completion or last date of attendance, 然后摧毁.

• 完成证书申请

  学生申请完成证书课程的文件

  司法常务官办公室

  将记录副本永久保存在注册办公室

• 毕业后的应用程序

  学生申请从学位课程毕业的文件

  司法常务官办公室

  将记录副本永久保存在注册办公室

• 课程调整表格

  记录学生课程的课程替换或豁免

  司法常务官办公室

  保留 until five (5) years after graduation or last date of attendance, 然后摧毁.

• 文凭/无人认领的再版

  Tracks diplomas that have not been received by the student because of holds or returned 邮件

  司法常务官办公室

  保留到毕业后五(5)年，然后销毁.

• 毕业典礼上的异常

  Documents a student's 请求 to participate in commencement in a semester other than 授予学位的期限

  司法常务官办公室

  保留 until five (5) years after graduation or last date of attendance, 然后摧毁.

• 学位审核

  Tracks a student's progress in their program up to the point of degree completion

  司法常务官办公室

  保留 until five (5) years after graduation or last date of attendance, 然后摧毁.

• 资格证明书

  Issued by the VA, shows the student's eligibility to receive VA education benefits, 将显示福利的章节、日期和期限

  司法常务官办公室

  VA students’ records must be kept for 3 years following the ending date of the last 经VA认证的期间. 只有书面记录才需要保存3年以上 请求 to keep the records longer is received from the Department of Veterans Affairs or the General Accounting Office 30 or more days before the end of the 3-year period. 这一要求出自美国联邦法规(38 CFR 21).4209(f)).

• 退伍军人证明申请

  Form submitted by the student asking to use their VA benefits in a given term

  司法常务官办公室

  VA students’ records must be kept for 3 years following the ending date of the last 经VA认证的期间. 只有书面记录才需要保存3年以上 请求 to keep the records longer is received from the Department of Veterans Affairs or the General Accounting Office 30 or more days before the end of the 3-year period. 这一要求出自美国联邦法规(38 CFR 21).4209(f)). 

• 退伍军人事务部教育福利-学杂费

  Documentation of the student bill demonstrating the amount of tuition and fees submitted 向退伍军人事务部要钱

  司法常务官办公室

  VA students’ records must be kept for 3 years following the ending date of the last 经VA认证的期间. 只有书面记录才需要保存3年以上 请求 to keep the records longer is received from the Department of Veterans Affairs or the General Accounting Office 30 or more days before the end of the 3-year period. 这一要求出自美国联邦法规(38 CFR 21).4209(f)).

• 课程时间表

  对于公众使用，当然是在给定期限内可用的产品. 类提供 information such as courses, times, location, credit hours, instructor name final 考试时间表，以及具体注意事项.

  司法常务官办公室

  转移 one copy of each schedule to the University Archives for permanent 保留. 保留多余的副本，直到不再有用，然后销毁.

• 不定期/定向学习课程

  Documents student and course information for course sections of individualized courses

  司法常务官办公室

  毕业后5年或最后入学日期

• 信贷过载

  证明学生比正常负荷多修学分

  司法常务官办公室

  保留 until five (5) years after graduation or last date of attendance, 然后摧毁.

• 登记上诉

  文件学生要求豁免的增加/放弃/退出的最后期限

  司法常务官办公室

  永久保留在注册办公室

• 合作协议

  An agreement between 2 or more schools allowing students to take courses at another 机构

  司法常务官办公室

  毕业后5年或最后入学日期

• 后期添加表单

  超过截止日期的课程添加表格，由学生填写

  司法常务官办公室

  保留至提交日期后一年，然后销毁

• 课程评价

  Documents students' evaluations of teaching personnel and may be used to help determine 教员任期、晋升、绩效增加和/或审查
  教学课程和项目. 这些记录提供了学生对教师的意见 members' familiarity with current literature of the discipline, preparation,
  assignments, examinations, lecture styles, willingness to engage in dialogue, and 可用性. 个别学生的回答被列入摘要报告 给定的课程. 摘要报告中的信息用于帮助确定某些 教员绩效评价表上的主要职责

  当然系

  将个别学生的答卷保留六(6)个月，然后销毁. 保留 三(3)年总结/表格，然后销毁.

• 其他院校成绩单

  Student course records sent from secondary or higher education 机构s to UNC

  司法常务官办公室

  Accepted students 5 years after graduation or withdrawal, rejected students 1 year

• AP, IB, ACE, CLEP，考试成绩

  Student test score from accredited test service sent for the purpose of granting a 学生信用

  司法常务官办公室

  Accepted students 5 years after graduation or withdrawal, rejected students 1 year

• 课程/目录变更

  证明任何学术课程或政策变化的文件

  司法常务官办公室

  永久的，保存在注册办公室

• 课程变更(程序/编码)

  要求或跟踪对SIS中的程序代码进行更改的文件 

  司法常务官办公室

  永久的，保存在注册办公室

• 目录

  Provides information as to the policies and procedures required for admittance into the 大学, provides history of the 大学, shows a map of the campus, explains housing accommodations and special activities and any other general information necessary 给新生或返校的学生. 本系列对学生、教师、管理人员都很有用 公众

  书记官长/档案办公室

  转移 one (1) copy of each publication to the University Archives for permanent 保留. 在创建单元中永久保留一个副本. 保留多余的
  副本，直到不再有用，然后销毁.

• 25个职业生活

  房间使用报告，历史记录，事件

  注册主任/活动办公室

  保存5年，然后销毁